Key goals for a contract management

The  simplest  approach  is  to  leave  the  old  contracts  out  of  contract management and to start from this day and forward. The recommended approach is to select which contracts should be included, find the originals and scan them into electronic format. Some software products provide repositories for electronic contracts.  This  is  an  issue  that  should  be  addressed. Decision should also be made whether it is enough to find the electronic format of the contract and the location of the signed original, or are all signed contracts with signatures scanned into electronic format.

In order to reach these goals some essential issues to address in a contract management project are: take a holistic process-view, clear definition of phases and  processes, clear definition of responsibilities, centralize information but enable de-centralized usage of it, and finally visibility and control over contracts. All this require genuine commitment and discipline in the organization – but also suitable software tool to support automated processes.

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